Your Community, Your Information
Meetings make community business more accessible.
Whether the purpose is approving a budget, reviewing community projects, electing directors, or handling routine association business, each meeting has a specific role. The meeting notice will identify the date, time, location or virtual access instructions, and the business expected to be discussed.
For information specific to your association, log in to the Owner Portal and review the official notices, calendar, and meeting materials posted for your community.
Your Meeting Information Is in One Place
Find your community’s upcoming meetings online.
The Owner Portal is the best place to find current meeting dates, virtual access information, notices, agendas, and available documents for your association.
Understanding the Difference
Common Types of Community Meetings
Meeting requirements vary by association and governing documents, but most community meetings fall into one of these categories.
Board Meetings
The Board of Directors conducts the association’s routine business, reviews financial and management information, considers contracts and projects, and votes on matters requiring Board action. Homeowner comment opportunities are handled according to the association’s meeting procedures.
Annual Meetings
The annual meeting brings the association’s membership together for community updates and business required by the governing documents. Depending on the association, this may include director elections, reports, financial updates, and homeowner questions.
Special Meetings
A special meeting is called to address a particular item that should not wait until the next regular meeting. The official notice explains the purpose, and discussion or action is generally limited to the identified subject.
Executive Sessions
Executive sessions are closed portions of a meeting used only for matters that may be handled confidentially under applicable law and the governing documents, such as legal advice, contracts, personnel, collections, or owner-specific issues.
Town Halls & Informational Meetings
These sessions allow the Board or management to explain a project, gather feedback, answer questions, or introduce a proposed initiative. They are often designed for discussion rather than formal Board action.
Committee Meetings
Committees may research issues, review applications, plan events, or make recommendations to the Board. Their authority, access, and procedures depend on the committee charter and the association’s governing requirements.
And Then There Are Community Socials
Sometimes everyone is invited, food and music are involved, and absolutely no association business is planned. That may be the best-attended “meeting” of the year—but it is really a community party, and that is worth showing up for too.
Simple Virtual Access
Joining a virtual meeting is easy.
Many community meetings are held virtually so homeowners can participate from a computer, tablet, or phone. Use the official meeting link provided through the Owner Portal or meeting notice.
Join a few minutes early, confirm your display name, and keep your microphone muted unless you are speaking. The meeting host will explain any available homeowner-comment or voting procedures.
Before You Join
Get the Most From the Meeting
A Little Preparation Goes a Long Way
Read the Notice
Confirm the date, time, meeting format, purpose, and any registration instructions.
Review the Agenda
Look over the agenda and available materials so the discussion is easier to follow.
Prepare Your Question
Keep comments focused, respectful, and related to association business or the agenda.
Join on Time
Arrive early enough to complete sign-in, registration, or virtual audio checks.
Annual Meeting & Election Season
Interested in serving on your Board?
Board service is an opportunity to contribute your experience, help establish community priorities, and participate in decisions that affect the association. Review the nomination information to learn about eligibility, candidate statements, photographs, submission requirements, and what happens next.
From Nominations to the Annual Meeting
Wondering how the meeting and election process works?
Our Meeting & Election Timeline provides a helpful overview of the steps that may lead up to an annual meeting—including nominations, candidate information, meeting notices, proxies or voting instructions, and the meeting itself. Your community’s official notices and governing documents will always control its specific dates and requirements.
Help Your Annual Meeting Move Forward
Attend, vote, or submit your proxy as instructed.
Your participation helps the association conduct its business and, when applicable, establish quorum. Follow the exact instructions and deadlines included with your community’s official meeting materials.
Plan to Attend?
Log in to the Owner Portal for the current meeting notice, virtual link, and available instructions.
Open the Owner Portal →What Is a Proxy?
A proxy allows an eligible homeowner to authorize another person to represent them at a specific association meeting, as permitted by the community’s governing documents and meeting instructions. A properly submitted proxy may help establish quorum and allow the meeting to move forward when you cannot attend. Review the form carefully and submit it by the stated deadline.
Submit Your Proxy →Want to Understand the Process?
Review the general timeline for nominations, notices, voting, and the annual meeting.
View the Meeting Timeline →Productive & Respectful Participation
What homeowners can expect
The presiding officer follows the agenda and applicable meeting procedures. Board deliberation and formal votes occur during the business portion of the meeting, while homeowner comments are received at the time designated by the association.
Clear Agenda
The agenda organizes the meeting and identifies the planned order of business.
Orderly Discussion
One speaker at a time helps everyone hear the discussion and keeps the meeting moving.
Recorded Decisions
Official minutes document actions taken without attempting to reproduce every discussion.
Community Courtesy
Respectful, focused comments help create a productive experience for everyone.
Helpful Answers
Frequently Asked Questions
Where can I find my community’s next meeting?
Log in to the Owner Portal and review your community calendar, notices, and available meeting information. Always rely on the most recent official notice for your association.
Can homeowners attend Board meetings?
Attendance rights and procedures depend on applicable law, the association’s governing documents, and the type of meeting. Executive sessions are not open to the general membership.
Can I bring up an issue that is not on the agenda?
You may be able to raise a concise comment during the designated homeowner forum. The Board may need to place the matter on a future agenda before discussing or acting on it.
Where can I find the agenda or meeting documents?
Available meeting materials are generally posted in the Owner Portal or distributed with the meeting notice. Some documents may not be available publicly because of privacy, legal, or contractual restrictions.
What if I cannot attend the annual meeting?
Review the official meeting package for proxy or voting instructions. When a proxy is provided, submitting it by the stated deadline may help establish quorum and allow the meeting to move forward.
Ready to Connect?
Find your community’s meeting information.
Log in to the Owner Portal for upcoming meetings, official notices, access information, and community-specific documents.
Visit the Owner Portal → Board Nominations
